How To Book an Event Room at the BIC!

Thank you for your interest in having your next event at the Buffalo Irish Center!

To help save you time & money, please read through this information if you are considering renting a room for your next event.

****  THE FIRST STEPS! **** 

1. Check Room Calendars – If you have not done so already, please check our calendars FIRST for availability for your date BEFORE calling or filling out form.  Once you have checked our calendars and know your date available, please move on to #2. Fill Out From Below.

Please click here to check our room calendars – https://www.buffaloirishcenter.com/calendars-room-rental/

2. Fill Out “Instant Quote” Form Below – Scroll below to find Instant Quote form. After you fill out and submit that form, you will receive an instant, no obligation quote for the room rental. If you want to book the room after receiving quote, click Book Online.

3. Main Rooms – Capacity & Prices – (Room prices now include basic linens for tables but do not include tax or gratuity)

  • The Claddagh Room – capacity is up to 80-100 people (depending on room setup) and is $250 to rent for up to 5 hours. This price doesn’t include food or drinks (or bartender(s) if needed). https://www.buffaloirishcenter.com/calendar-claddagh-room/
  • The Emerald Ballroom – capacity is up to 180-200 people (depending on room setup) and is $275 to rent for up to 5 hours. This price does not include food or drinks (or bartender(s) if needed). https://www.buffaloirishcenter.com/calendar-emerald-ballroom/
  • The Pub – if you want to have an event in our Pub, please call Jill Sullivan at (716) 982-3511.

If you need more than 5 hours, please let us know. There may be a small overtime room fee and /or  overtime fee for bartenders.

4. Catering – You must either BIC Catering or Tom Gang. You can’t bring in your own food. However, you can bring in your own desserts.

5. Drinks – You must use the BIC for drinks. You can’t bring in your own drinks. One bartender is needed per 80 people. The bartender fee is $65 for each bartender up to 5 hours. For smaller events you may not have to pay for a bartender. Because prices change often, we do not have our drink prices online.  We have many drink options to fit just about any budget. Still have questions about the bar, bartenders, or drinks? Call Jill Sullivan at (716) 982-3511. She is our BIC catering & bar manager.

6. Book Room – Once you are ready to lock in the room – fill out the form below. Once you want to lock the room in for sure you will be sent a link for room payment & e-mail agreement. These are the two things are needed to lock in your date. You make the room payment now to secure your date and you would then pay for food, drinks on the day of the event. Still have questions on room rental? Call Kevin McCarthy at (716) 472-7700.

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*** Have questions when filling out the form below? *** – Please click on the “+” . This will expand and offer more details on booking the rooms and the event booking form, etc…

It’s easy!  – You first book the room, bartenders if needed, linens and any other room details and then you pay for the room rental to lock it.

Then you lock in the bar details and catering at least 14 days before your event.  You pay for bar and catering day of your event. but we need details 14 days ahead of time so we can make sure we have everything you need for your event.

You must be 21 & up to rent a room and valid, current ID.

To Book the Room and Room Details….

  1. Click Here to Check Our Calendars – first please check to see if the room you want is available.  (Emerald has 250 person Limit & Claddagh has 110 person Limit) –  unfortunately our quote form below will NOT catch if the room is already booked, so please check our calendars first.
  2. Click Here for our FAQs – next, please check our FAQs as this will answer questions, explain pricing and other important booking information in detail.
  3. Fill out the online form.  (See below)  – when you are ready to get your instant price quote, please fill out the information in the form below.
  4. Click “Get Instant Quote” – you will then see your instant, no obligation quote!
  5. Click “Book Online “ – if you would like to book the room and see the agreement.   (You still are not obligated or locked in until your Agreement & Room Payment are received – rooms are book on a first-come-first-serve basis. We do not guarantee room availability until you are locked in).
  6. Click ‘Make a Payment”  –  The room rental quote must be Paid-in-Full – that will lock the room in instantly once we have Agreement.
  7. Agreement & Payment – You will receive an e-mail with the agreement and details. Once we receive that e-mail back with “Event Details Agreed Upon” & the payment for the room – your room is locked in!
  8. Room Cost – is for room rental only (and bartender and other misc room costs).  It does NOT include cost of the bar, catering, and gratuity. This will be paid just prior to and / or the night of your event. The quote for the room rental is based on any amount of time up to 5 hours. After 5 hours the only additional cost is $9.50 per bartender per hour. At this time, there is no additional charge for room rental over 5 hours other than additional hourly rate of each bartender.
  9. Online Planning – Once you are locked in for your event, we now offer Online Planning which you can access 24-7!  You will receive a password for the your personal online planning area – you can update the plans for your event. This will also assist the BIC in making sure we have everything you need for your event and will be due 14 days prior to your event (unless your event was booked short-notice).
  10. Questions & Help! First – please click here for our FAQs.  We are also always here to answer your questions!
  11. Questions – Booking Event Room  – Please contact our Booking Manager – Kevin McCarthy – booking@buffaloirishcenter.com  – (716) 472-7700 – cell.
  12. Questions – BIC Catering & Bar/Beverage For Events – Please contact our Catering Manager – Jill Sullivan – jillsullivan47@yahoo.com  – (716) 982-3511 – cell.
  13. Questions – Tom Gang Catering – (716) 826-1292  –  (716) 341-7681.
  14. After Your Event Booked – You will work with Jill Sullivan for BIC Catering / Beverage and Tom Gang for Tom Gang catering and you will have access to your 24-7 online planning area.

Please scroll down below the quote box for more information on the online booking system.

  1. Questions & Help!     First – please click here for our FAQs.  We are also always here to answer your questions!
  2. Questions – Booking Event Room  – Please contact our Booking Manager – Kevin McCarthy – booking@buffaloirishcenter.com  – (716) 472-7700 – cell.
  3. Questions – BIC Catering & Bar/Beverage For Events – Please contact our Catering Manager – Jill Sullivan – jillsullivan47@yahoo.com  – (716) 982-3511 – cell.
  4. Questions – Tom Gang Catering – (716) 826-1292  –  (716) 341-7681.
  5. After Your Event Booked – You will work with Jill Sullivan for BIC Catering / Beverage and Tom Gang for Tom Gang catering and you will have access to your 24-7 online planning area.

Please scroll down below the quote box for more information on the online booking system.

Yes! and / or a tablet, desktop, laptop etc!    Many book everything on their phone. A few people have had issues with the phone, so this will explain it a little further.

Just a few quick notes regarding booking a BIC room for your event on your phone.

  1. Answer questions in the gray area only.
  2. After filling in info / answer questions and press “Continue“, before getting to next screen, you may need to scroll up and down your phone screen to find the next section. You look for the gray section. This is very important, because many people fill out info, press “Continue“, but can’t find the next part of the form because they don’t scroll to find it…
  3. On your phone, you will be first asked which room you, then details of event, then your personal information.

If you have problems with booking on your phone, please contact Kevin McCarthy  – booking manager – (716) 472-7700.

 Enter Your Event Date & Information Below



You may need to scroll  up to see your instant quote after submitting.

Then, once you have completed your quote & want to book…

  1. Click Book Online on the quote.
  2. Click Make Payment – Pay your room rental cost.
  3. Return Agreement via e-mail – Kevin will e-mail this to you. 

**Not computer savvy?? No problem! – You can call also call our booking manager, Kevin direct at (716) 472-7700 to discuss your event and he can discuss dates, price  quotes, and even book your event over the phone, then confirm through e-mail.  You can also e-mail questions anytime as well!

Thank you for using the online booking system!  

Did you know?

1. The BIC Event Rooms are available for breakfasts, lunches, dinners, and late-night.

2. The BIC is handicap accessible and WiFi is available at no charge!

3. The BIC Event Rooms for Rent are often available even when the Pub is not open!

4. Types of Events We Host – Wedding, Meetings, Showers, Birthday Parties, Banquets,  Luncheons, Anniversary Parties,  Memorial Receptions, Funeral Breakfast/Brunches, Stags, Jack & Jill, Dances, Benefits, Fundraisers, Golf Tournament Banquets, Concerts, and/or any event!

5. You don’t have to be a BIC member to rent the rooms, host an event, enjoy the pub, etc!

6. The BIC is a thriving, diverse community and is open all year round (not just St. Patrick’s Day Weekend)!

Thank you for supporting the BIC – 365!